Meetings—they’re a plague to our schedules. Sure, there are a few in the calendar that should be scrapped altogether, but the real culprit of inefficiency is when we’re not prepared to run them. 

A meeting agenda software that makes it almost effortless to keep conversations engaging and topically focused can change all that. We’ve put a list of the top seven meeting agenda software on the market so that you can do your research all in one place. Keep reading to find out what seven tools made the list and the three considerations you should use to make your choice. 

Transparency time ⏳: This list includes our own product, Waggle. We may be biased but we’ve also seen firsthand how Waggle empowers managers to seamlessly and quickly create meeting agendas that lead to meaningful conversations.

At a glance: The top 7 meeting agenda software

1. Waggle | Best meeting agenda software for managers who want to lead high-performing teams
2. ClickUp |Best meeting agenda software for team collaboration
3. Fellow.app | Best meeting agenda software for creating agenda templates
4. Google Meet | Best meeting agenda software for external calls
5. Hypercontext | Best meeting agenda software for conversation starters
6. Mesh | Best meeting agenda software for pulling performance data into the conversation
7. Onboard | Best meeting agenda software for board meetings

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What to look for in your meeting agenda software: 3 key considerations

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Here are the three considerations you should make when selecting a meeting agenda software for your business.

Consideration 1: How quickly can your employees set up a hyper-personalized agenda? 

Time is precious—especially to a manager who’s roles and responsibilities often require more from them than they have to give. Yet running effective meetings isn’t something they can let slip. 

That’s why the best meeting agenda softwares should enable users to quickly create and customize meeting agendas. 

Look for features like templates, auto-fill capabilities, and AI-powered suggestions that streamline the process, allowing employees to create tailored agendas in minutes rather than hours.

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Consideration 2: Does it make recommendations on what to include based on previous meetings?

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Continuity and improvement are key to productive meetings. The best meeting agenda software should analyze past meetings and offer intelligent suggestions for future agendas. 

This feature ensures important topics aren't overlooked, helps track ongoing issues, and adapts to your team's evolving needs, making each meeting more relevant and impactful than the last.

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Consideration 3: Does the software support the user pre and post meeting?

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Effective meetings extend beyond the scheduled time slot.

And while agenda creation is the crux of this software type, it’s even better if it supports post meeting tasks such as AI meeting summaries, action item distribution, and skills analysis.

This will help meetings in your organization drive real results.

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The 7 best meeting agenda software 

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In this section, I’ll explain how Waggle, our meeting agenda software, meets those three considerations above and excels as the best 1:1 meeting agenda software—especially for managers who want to lead high performing teams.

I’ll also outline the pros, cons, and reviews of 6 other meeting agenda tools focusing on unique use cases they can support best. 

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1. Waggle | Best meeting agenda software for managers who want to lead high-performing teams

Waggle is a meeting agenda software and leadership development platform that helps managers lead their meetings and teams more effectively. 

The focus is on making ideal management behaviors top of mind, built into the work day, and easy to enact so that they’re equipped to lead high-performing teams.

Part of that is ensuring managers can streamline meeting prep and be fully present with their team, addressing the issues that matter and supporting team members where they need it most. 

In fact, agendas can be set up in under 5 minutes while maintaining a high level of personalization and attention to detail based on what’s been discussed before and what’s happening now. Managers and their direct reports will be able to contribute to the agenda creation, adding topics of conversation and notes so that both perspectives are taken into account.

When your team member does add an agenda item, Waggle sends you a notification to review the changes before the meeting starts.

Waggle also assists managers, and all other users, by helping them: 

• streamline their calendar
• schedule meetings and turn them into rituals that enable high performance
• delegate action items from meetings 
• take notes (the AI does this for them)
• eliminate or improve ineffective meetings from their schedule

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Managers will also receive assessments of their leadership skills after meetings that come with advice on how to improve over 100 skills.

Let’s quickly run through how Waggle addresses each of the three considerations we discussed earlier:

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How Waggle creates custom agendas in minutes

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Through a series of just 9 targeted questions, Waggle's AI generates a custom 1:1 agenda tailored to your direct reports performance needs. 

This is what the automated agenda looks like:

As you can see, it's broken up by topic, including a reason for the topic, a suggested segway into that conversation, and questions you can ask to kickstart a meaningful discussion.

The agenda can be edited for further customization.

This approach ensures that each agenda is relevant and focused, while dramatically reducing preparation time.

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Get a hyper-personalized 1-1 agenda for every team member

Generate an agenda in under 5 minutes. Try it free for 15 days.

Try Waggle for free

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How Waggle improves agenda quality 

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When you’ve answered the 9 questions that inform agenda creation, Waggle identified the top 5 or 6 topics that you should address in that upcoming 1-1.

That ensures you have a productive, focused conversation on the areas your employee needs the most support. It will even explain to you why those topics have been picked and teaches you how to act as a coach in the conversation. 

It’s all designed to get your team member to open up, reflect, and come to their own solutions with manager support.

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How Waggle supports users before, during, and after the meeting 

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Waggle provides end-to-end support throughout the meeting process.

Pre-meeting, it assists with agenda creation and meeting scheduling. 

During the meeting, its AI takes notes, allowing managers to be fully present. 

Post-meeting, Waggle:

• summarizes notes
• automatically delegates action items based on what was covered in the call and documented in the agenda
• uniquely offers leadership skill assessments with advice on improving over 100 skills 

This is something you can learn more about in our article: Top 4 Leadership Development Software for Effective Managers

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It will also provide useful insights about the 1:1 more generally such as the ratio split of talking time, decisions that were made, and the clarity of the meeting. 

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Want to see how Waggle’s Agenda building features contribute to your high-performance culture? Sign up for our 15-day free trial or speak to our team.

Add an agenda to your next meeting

Make sure all your meetings run like clockwork. Try Waggle free for 15 days.

Try Waggle for free

Waggle pricing

At Waggle, we charge $30 per month, per manager. Their direct reports can be added to the platform for free. 

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That’s if you’re a manager signing up on your own. If you want to get your company on the Waggle platform, we’ll come up with a custom offering. We also offer a 15-day free trial so you can see the value for yourself before committing long-term. 

Check out our pricing page for more information.

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2. ClickUp | Best meeting agenda software for team collaboration

ClickUp is a project management and productivity platform with meeting management functionality. Users are able to create documents and use them to populate agendas.

From there, teams can easily collaborate and co-create the meeting agenda together.

We love that users can attach relevant documents, set action items, and assign tasks directly from the meeting agenda document.

While ClickUp's comprehensive feature set is a strength, it may also be a potential drawback for teams who want a software more focused on meeting management. The platform's complexity could be overwhelming for users who only need simple agenda creation tools.

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ClickUp pros, cons, and user reviews

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Pros

• Offers customizable templates for various meeting types
• Allows for easy task assignment and follow-up directly from meeting agendas
• Combines meeting management with project management

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Cons

• May have a steeper learning curve due to its extensive feature set
• Could be overkill for teams only needing basic agenda management
• Some users might find the interface cluttered with unnecessary features for simple meeting planning

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Here’s a recent G2 review of ClickUp:

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ClickUp pricing

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ClickUp offers three pricing tiers beyond their limited freemium version:

• Unlimited: $7 per user, per month
• Business: $12 per user, per month
• Enterprise: Custom 

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3. Fellow.app | Best meeting agenda software for creating agenda templates

Fellow.app is a meeting management and productivity tool where teams can quickly access a range of agenda templates for multiple meeting types. That includes 1:1s, weekly team syncs, standups, and organizational wide town halls.

You can even create, save, and reuse custom agenda templates that fit the unique needs of your teams and organization as a whole. 

One of Fellow.app's standout features is its ability to foster accountability by tracking action items and decisions made during meetings. 

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Fellow.app pros, cons, and user reviews

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Pros

• Excellent for creating and managing reusable agenda templates
• Promotes accountability with action item tracking and follow-ups
• Integrates well with popular productivity and communication tools

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Cons

• Limited free plan may not be sufficient for growing teams
• Some users might find the interface less intuitive compared to simpler tools
• Pricing can become significant for larger teams or organizations

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Here’s a recent G2 review of Fellow.app:

Fellow.app pricing

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You can use Fellow for free up to 10 users. Beyond that the Pro plan is $5 per user, per month.

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4. Google Meet | Best meeting agenda software for external calls

Google Meet is first and foremost a video conferencing tool and a popular one at that. As part of its functionality, users are able to add notes to scheduled calls. It’s in this space that you can create an agenda for you and your stakeholders to reference.

Or you could link a Google Doc to the meeting and make it editable by all meeting attendees. That way you can create something more collaborative.

This is especially useful for meetings you host with external contacts who won’t have access to internal software you otherwise use for agendas. 

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Google Meet pros, cons, and user reviews

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Pros

• Seamless integration with other Google Workspace apps
• Easy to use for both internal and external participants
• No additional software required for users already in the Google ecosystem

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Cons

• Lacks dedicated meeting management features found in specialized tools
• May require more manual setup compared to purpose-built meeting agenda software
• Limited advanced features for complex meeting management needs

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Here’s a recent G2 review of Google Meet:

Google Meet pricing

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Below are the pricing tiers for Google Workspace which gets you access to the full suite of Google tools:

• Business Starter: $7.20 per user per month
• Business Standard: $14.40 per user per month 
• Business Plus: $21.60 per user per month
• Enterprise: variable

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5. Hypercontext | Best meeting agenda software for conversation starters

Hypercontext is a meeting agenda software with a special focus on getting meaningful conversations started from the get go.

It accomplishes this by providing users with ‘conversation starter’ recommendations as part of the agenda building process.

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There are over 100 questions you can choose from, grouped into categories such as growth, motivation, work, and communication. 

This functionality is especially valuable for one-on-ones, team meetings, and brainstorming sessions where open communication and idea sharing are crucial.

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Hypercontext pros, cons, and user reviews

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Pros

• Integrates conversation starters directly into the meeting agenda
• Customizable to fit different meeting types and team dynamics
• Will track meeting conversations and make suggestions for topics you don’t normally cover

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Cons

• May feel forced or artificial for teams that prefer more organic conversations
• Effectiveness can vary depending on team culture and individual preferences
• Some users complain the software needs more functionality

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Here’s a recent G2 review of Hypercontext:

Hypercontext pricing

Hypercontext paid plans start at $5 per user per month for the first 5 users and $7 per user per month for larger teams.

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6. Mesh | Best meeting agenda software for pulling performance data into the conversation

Mesh is a performance enablement software with agenda builder capabilities. Because it has goal settings, 360 reviews, continuous feedback, and other performance focused features, managers are able to pull that data into their 1:1 agendas.

This feature allows managers to have more informed, productive discussions with their team members based on concrete information rather than just subjective impressions.

During the 1:1, both manager and employee have access to this data, facilitating more objective and productive discussions. 

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Mesh pros, cons, and user reviews

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Pros

• Integrates performance data directly into meeting agendas
• Facilitates more objective and data-driven conversations
• Helps managers prepare for 1:1s with relevant, up-to-date information

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Cons

• Requires consistent use of the platform for best results
• Could potentially overemphasize metrics at the expense of softer, more subjective factors
• Lacks skills analysis to help managers improve how they run meetings

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Mesh pricing

Mesh offers tree pricing tiers:

• Base: $4 per user, per month
• Premium: $7 per user, per month
• Enterprise: Custom pricing 

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7. Onboard | Best meeting agenda software for board meetings

While our focus has been primarily on 1:1s and team meetings, Onboard deserves recognition for its specialized approach to a critical type of corporate meeting: board meetings. 

This software stands out for its ability to streamline the often complex and formal process of preparing for, conducting, and following up on board meetings.

Onboard is designed specifically to address the unique needs of board meetings, offering features that cater to the high-stakes, compliance-focused nature of these gatherings. 

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Onboard pros, cons, and user reviews

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Pros

• Specialized features tailored for board meetings
• Enhances compliance with corporate governance standards
• Streamlines the entire board meeting process from agenda creation to follow-up

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Cons

• May be overly specialized for organizations seeking a more versatile meeting tool
• Potentially higher learning curve for those unfamiliar with formal board procedures

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Onboard pricing

Unfortunately, Onboard does not publicly list its pricing.

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FAQs for meeting agenda software

What is meeting agenda software?

Meeting agenda software is a digital tool designed to help users create, organize, and manage agendas for various types of meetings. 

These platforms typically offer features such as agenda templates, collaborative editing, task assignment, and integration with other productivity tools. 

The primary goal of meeting agenda software is to streamline the meeting preparation process, ensure all important topics are covered, and improve overall meeting efficiency.

Waggle AI can be set up within 5 minutes.

Make effective meetings your standard, not the exception.

Try Waggle for free for 15 days

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How do you create a meeting agenda?

Creating an effective meeting agenda involves several steps:

1. Define the meeting's purpose and objectives.
2. List the topics to be discussed, prioritizing them based on importance.
3. Allocate time for each agenda item.
4. Identify who will lead each discussion point.
5. Include any necessary pre-meeting preparation or reading materials.
6. Add time for opening remarks, breaks (if needed), and closing summary.
7. Share the agenda with participants before the meeting for their input and preparation.

Many meeting agenda software options simplify this process by providing templates, collaborative editing features, and the ability to save and reuse successful agenda formats.

What software would you use for meeting minutes?

While there are various options available, Waggle stands out as the go-to solution for meeting minutes, particularly for managers focused on improving their leadership skills and meeting effectiveness. 

Here's why Waggle is the top choice:

• AI-powered minute-taking: Waggle uses advanced AI to automatically take minutes during your meeting, freeing you to focus on the conversation and your team.
• Smart summaries: At the end of each meeting, Waggle provides intelligent summaries of the discussion, key points, and action items, ensuring nothing important is missed.
• Performance insights: Waggle analyzes your performance as a manager during the meeting, offering valuable insights into your leadership style and effectiveness.
• Skill development: The software identifies areas for improvement in your management skills, providing targeted feedback to help you grow as a leader.

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